We are a working quarry providing materials to our clients.

The personal data that we process to provide these services relates to its clients and other individuals as necessary, including staff and suppliers.

This policy sets out our commitment to ensuring that any personal data which we process is carried out in compliance with data protection law. We process the personal data of our staff and ensure that it is in accordance with data protection law. We ensure that good data practice is imbedded in the culture of our staff.

“Data Protection Law” includes the GDPR 2016/679; the UK Data Protection Act 2018 and all relevant EU and UK data protection legislation.


This policy applies to all personal data processes by us and is part of our approach to compliance with data protection law. All our staff are expected to comply with this policy and failure to comply may lead to disciplinary action for misconduct, including dismissal.

Data Protection Principles

We comply with the data protection principles set out below. When processing data, it ensures that:

  • It is processed lawfully, fairly and in a transparent manner in relation to the data subject.
  • It is collected for specified, explicit and legitimate purpose and not further processed in a manner that is incompatible with those purposes.
  • It is all adequate, relevant, and limited to what is necessary in relation to the purpose for which they are processed they are processed.
  • It is all accurate and, where necessary, kept up to date and that reasonable steps will be taken to ensure that personal data that are inaccurate, having regard to the purpose for which they are processed, are erased, or rectified without delay.
  • It is kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
  • It is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical of organisational measures.

We will facilitate any request from a data subject who wishes to exercise their rights under data protection law as appropriate, without undue delay.

Process / Procedures / Guidance

We will:

  • Ensure that the legal basis for processing personal data is identified in advance and that all processing complies with the law.
  • Not do anything with your data that you would not expect given the content of this policy and the fair processing or privacy notice.
  • Ensure that appropriate privacy notices are in place advising staff and other how and why their data is being processed and advising data subjects of their rights.
  • Only collect and process the personal data that it needs for purpose it has identified in advance.
  • Ensure that, as far as possible, data is accurate and up to date.
  • Data will only be held for as long as is needed and then deleted.
  • Appropriate security measures are in place to ensure that data can only be accessed by those who need it and that it is held securely.

We will ensure that all staff who handle personal data are ware of their responsibilities under this and other policies.

Breaching the policy may result in disciplinary action and may also be a criminal offence.

Data Subjects Rights

Any request made by an individual will be facilitated once they have been considered appropriate and dealt with without delay.

Subject access: the right to request information about how personal data is being processed, including weather personal data is being processed and the right to be allowed access to the data and to be provided with a copy of the data along with the right to obtain the following information:

  • The purpose of the processing.
  • The categories of personal data.
  • The recipients to whom data has been or will be disclosed.
  • The retention period.
  • The right to lodge a complaint with the Information Commissioner’s Office.
  • The source of the information if not collected direct from the subject.
  • The existence of any automated decision making.

Rectification: the right to allow data subjects to rectify inaccurate personal data concerning them.

Erasure: the right to have data erased and to have confirmation but only where:

  • The data is no longer necessary in relation to the purpose for which it was collected, or
  • Where consent is withdrawn there is a legal obligation to delete data, or
  • Where there is no legal basis for the processing.

Restriction of processing: the right to ask for certain processing to be restricted in the following circumstances:

  • If the accuracy of the data is being contested, or
  • If our processing is unlawful but the data subject does not want it erased, or
  • If the data is no longer needed for the purpose of the processing but is required for the establishment, exercise, or defence of legal claims, or
  • If the data subject has objected to the processing, pending verification of that objection.

Object to processing: the right to object to the processing of personal data relying on the legitimate interests processing condition unless we can demonstrate compelling legitimate grounds for the processing which override the interests of the data subject or for the establishment, exercise, or defence of legal claims.

Special category personal data

This includes personal data revealing an individual’s health or criminal convictions / offences.

We process special category data for our staff as is necessary to provide legal services for establishment, exercise, or defence of legal claims. Also, to comply with employment and social security law.

Responsibility for the processing of personal data.

The directors of RTC Quarries take ultimate responsibility for data protection.